Operations software for medical aesthetic clinics

Track every vial. Settle every commission. Without spreadsheets.

Vial-level inventory that catches expiring product before it's wasted, and per-injector commissions that don't need a Friday spreadsheet ritual.

What Vialica does

The operational backbone every aesthetic clinic needs.

Vial-level inventory
Every vial tracked from received to applied. Know what's on hand at each location, down to the individual vial.
Expiry alerts
Catch expiring toxins and fillers before they're wasted. Per-location dashboard so you know what to use first.
Commissions on autopilot
Per-injector × per-product rules. Calculated automatically at treatment time, snapshotted so future edits don't rewrite payout history.
Multi-location native
Separate inventory and pricing per location. Transfer vials between sites with a full audit trail. Per-user location access.
Role-based access
Owner, manager, injector, front desk — each sees exactly what they need, enforced at the database layer.
EU-hosted, no patient data
Hosted in the EU (Ireland). No patient records, no medical history. Operations only — your booking tool handles the clinical side.

30-day free trial on every plan. No credit card to start.

Per-vial inventory tracking

Expiry alerts & daily digest

Treatment logging

Commission rules & payouts

Role-based team access

Dashboard

CSV export

Email support

Solo

For single-location practitioners.

€29

/month

Clinic

No credit card. Cancel anytime. EU-hosted.